2019 is in full swing and at the start of a new year, many people are catching up because of being on vacation during the holidays. Even though January is over, you can implement these tips anytime of the year. In today’s post, I’ll be talking about 10 ways you can use to stop wasting your time and have good time management. Lets continue to keep 2019 on the right track.
Set task reminders
The main thing to time management success is to know your deadlines and set reminders. I suggest setting a reminder 15 minutes before a meeting or event so you can prepare and gather your things. This don’t mean leaving the house 15 min before, if your event is more than 15 min away. I mean arrive early to your meeting or whatever event it is and set your clock for 15 min to prepare for whatever it is you have to do.
Have a daily planner
Make a list of the tasks that you need to accomplish that day, and note in upcoming meetings or deadlines as you become aware of them. As you complete your list, make sure to tick off the tasks you have completed.
Have a time limit
When I was in grad school, I would schedule my meetings with classamates and the time I would spend working on an assignment and stick to that schedule. I needed to optimize my time. I simply did not have eight hours to complete an assignment, I had four at best.
By setting a time limit, I was able to keep myself on task and not let anything get into the inevitable “just one more little tweak” that I as perfectionists find myself falling into all too often. I still do this on a daily basis in order to keep things on track.
If you don’t finish, stop when the time you allotted ends, and come back to it later. Sometimes moving on to different responsibilities and then coming back gives your mind a fresh start and a new perspective.
Wake up early
All of us get 24 hours in a day. Though it’s not possible to change the number of hours in a day but you can definitely try waking up a little earlier and make your day longer than others. Ideally, your body requires 6–8 hours of sleep to be at your optimum energy levels.
Start with setting up your alarm 15 minutes earlier than before and increase the time frame with the course of time. You can use this additional time to exercise, meditate, prioritize, or even to pursue a hobby.
Emails, phone calls, and social media messages are some of the common yet biggest distractions at the workplace.
All thanks to these distractions that a task that requires 60 minutes takes more than 3 hours to be accomplished.
Whenever you are working on high-priority tasks, put that phone on silent mode and turning data off. You would end up saving a lot of time and take your efficiency levels a notch higher.
I’m sure it’s happened to you more than once. You find yourself at your desk, pouring through documents, analyzing stuff, and really getting in the groove. You skip lunch, or have my favorite “sad desk lunch.” You hit a wall but try to push through. Your eyelids get heavier, the words scramble on the page and stop making sense, and before you know it, your productivity has taken a nose dive. This has happened to me more than once.
For every hour of work I do, I take a ten-minute break. I get more water, grab a snack, or take a lap around my house or office. It helps me to push through the tasks at hand, knowing I have a break coming up. By scheduling in breaks, it’s much easier to push through the tough bull-ish.
Find your most productive time of day
Are you a night owl or morning person? For me, first thing in the morning is the most productive time of the work day. However, if you operate better in the afternoon, leave your most difficult tasks for the two-hour time span that you’ll be best able to tackle them. To figure out which time of day best suits your productivity, spend a couple days taking note of the hours you get the most done and find a pattern.
Sleep is a detrimental factor that could affect many things both positively and negatively. When you get a sound sleep for six to eight hours, not only you feel fresh and rejuvenated but it also contributes to a healthy lifestyle.
When I was 22/23 , I could pull an all-nighter—no problem. Now, I need at least six hours of sleep to be a human being, at least seven if I want to have a really productive day, and eight hours if I really want to knock the day out of the park. Sacrificing sleep sometimes seems like the only option to get everything done but ask yourself how that affects the rest of your workday.
In order to get everything done, it’s important to take care of yourself. Sleep is a crucial part of that. Don’t underestimate the power of solid ZZZs or of turning off your phone for a while. While I haven’t been able to break myself of sleeping with my iPhone next to the bed quite yet, it’s a major goal of mine for 2019. It’s always better to maintain an electronics-free space to get a good night’s rest.
Get a Routine
While at work, create a routine that makes the most sense for your position. Why is this important? For starters, if a chaotic day comes along, you’ll still work through the issue while adhering to your routine. By sticking to your routine, you won’t be able to procrastinate. Most importantly, your mental health and stress levels with thank you.
Learn to say no
There’s a famous saying about how every time you say no, you’re really saying yes to something else. This is especially true when it comes to time management.
Instead of saying “yes” to that meeting, project, new task, or even night out, we need to be ok with saying “no”. But this isn’t easy. We’re social creatures. We crave acceptance and gratitude, and saying yes is one of the easiest ways to get this.
Don’t take on more than you can handle. For the distractions that come in when you’re doing other things, give a firm no. Or defer it to a later period.